Board Meeting Minutes - October 18, 2012

Our meeting was held at Tin Angel.  We enjoyed the refugee option off the menu - a wagyu beef stew. Proceeds went to the refugee community in Utah.

Attendees: Julie Bateman, Miriam Kramer, Judy Zone, Chris Casper, Peter Ingle, Annie Nelson, Laurie Summers-Pisane.

Agenda items:

1. Member outreach - Gina Coleman, our membership chair, will begin to call members that do not attend.    Our club averages 50% attendance which is normal for rotary clubs.  Our social on November 15 will be an "Invite a Friend" night.  Judy will have a summary sheet for prospective members.  They will be able to speak with us in a social setting as we celebrate our Club's one-year anniversary.
2. Financial statement - Julie Bateman presented our financial statement.  We recently paid our RI district dues  All officers agreed we will order 20 new member kits to help new members when they join our club.  The financials look good with a balance of $8400.  Please remember to pay your 4th quarter dues if you haven't already.  Chris will call RI about our most recent e-mail abut tax filing status for rotary clubs.
3. Location of meetings - The board discussed whether to continue with Cafe Madrid.  All agreed it is a great spot and location, and there are few other places that caN accommodate our budget. Laurie noted that gratuity is included and will remind members of this at our next meeting on November 8.  Laurie will also ask Gabby if she can offer some variety on the appetizers.  We will plan to give the wait staff a gift card for the holidays.  Laurie will bring this up at our next meeting to ask for ideas and suggestions.
4. Holiday party and upcoming meetings - Annie will bring dates and ideas to our next meeting.  Board agreed not to have a meeting on November 1, due to the event at Sunnyvale on October 31.  November meetings will be November 8 and 15.  
5. SUNNYVALE EVENT- The Board agreed to have Miriam assign every member items for which they join with another-1 to 2 members to provide for the Sunnyvale Center.  Our meeting on November 8 will be at the Sunnyvale Center with a theme of BYOC - Bring Your Own Chair.  Details will be coming on where to buy your chair.  We will meet at the Sunnyvale Center and leave the Center with some much needed items.  

SEE YOU OCTOBER 31 AT 4:30 FOR OUR TRUNK OR TREATING!!!

October 11, 2012 - Meeting Minutes

Attendees:  Chris Casper, Jason Collier, Laurie Summers, Andrea White, Bill Kille, Miriam Kramer, Marlin Clark, Judy Zone, John Zone, Ron Stevens, Shannon Tilly

Member Actions:

Open your e-mail from October 11, and donate to the Sunnyvale Center.  Miriam is updating the list and we still need a lot of items. Or email miriam@youthlinc.org Laurie is collecting cash from members as well.  Donations were collected.

RSVP to Miriam Kramer for our social next Thursday, October 18 at Tin Angel, 365 W 400 S, SLC.  We will enjoy dinner together at 6:30.  Proceeds from the Dining Around the World Event will benefit the refugee community

Purchase candy for the trunk or treating activity on October 31 from 5-7pm.  Please plan to come early at 4:30 to help set-up.  Miriam will send an e-mail with details.

Join us for these important meetings:

October 18 – Dinner at Tin Angel

October 31 – Sunnyvale Halloween Party 4:30-7

November Meetings – November 8 & 29

November Social – November 15 – at John & Judy Zone’s to celebrate Club’s 1 year anniversary of our RCMC

November 29 – Board Meeting

December Meetings – Dec 6 and 13 – note:  we will be voting on our officers for next year

Other business:

Andrea White to create member list including our professions to share with all

RCMC members to let Shannon Tilly know of any activities they can do with the young woman we are hosting from Peru.  Karla will be here from Jan 15 – March 15.  E-mail your ideas and things you can host to shannon.tilly@hsc.utah.edu 

The  Nominating Committee will be working on a slate of candidates for President and President Elect, and other key roles which we will vote on in December.  Jason, Susan and Bill are our nominating committee.

Working on ideas for a November and December combines service project

Marlin Clark is our new Foundation Chair and will attend a Peace Foundation Meeting on November 3, 9-1.  Let Laurie know if you would like to attend.

We collected $65 from happy dollars to fund the fishing pond and treats/supplies at the Halloween Party for Sunnyvale Center

October 4, 2012 Meeting Minutes

ANOTHER SUCCESSFUL MEETING - SUNNYVALE PLANNING CONTINUES

Attendees:  Christine Casper, Miriam Kramer, Willard Kille, Francis Lilly, Susan Marks, Andrea White, John Zone, Judy Zone, Jenny Ferguson, Laurie Summers-Pisani, Pablo Fiesta, Ladd Tanner, Julie Bateman, Annie Nielsen, Mustafa Celebi, Shannon Tilly

Guests:  Ashley Kennedy, Ellie Goldberg, Oscar Gomez, John Castro, Courtney Castro

ACTION REQUIRED BY YOU:

MEMBERS, PLEASE READ MIRIAM'S E-MAIL FROM SEPTEMBER 26, AND SEE WISH LIST BELOW.  WE NEED YOUR HELP TO GET THE SUNNYVALE CENTER SET UP FOR SUCCESS.  E-mail Miriam on how you can help, or donate money NOW!

4TH QUARTER DUES ARE DUE NOW

Updates on Sunnyvale Service Project:

·         For the Halloween Carnival on October 31^st at 5-7pm, please bring your kids, 1-2 bags of candy, and any donations you might be able to collect (toothbrushes, toothpaste, notebooks, pencils, pens, calculators, socks, scarves, etc.).  We’ll be meeting at Valley Center Park.  The Salt Lake and Westminster Rotaract Clubs and City Academy Interact Club will be putting on various activities (face painting, horse shoes, bag and mask decorating, a fishing booth, and bean bag tosses).   We expect up to 100 children to be at this event!  We need Mormons to bring tables and chairs.  We’ll discuss more at our next meeting.

·         We discussed having a possible social on October 18^th at one of the participating restaurants in the Dining Around the World Event, where the proceeds of our dinner will benefit the refugee community.  Our options are Café Trio, the Oasis Café, the Rose Establishment, Squatters, Finca, Café Niche or the Tin Angel Café.  Click the link for more information on this fabulous event.

• Member Frank Lilly brought us a Rotary flag from Berlin
• Julie Bateman, Treasurer, gave an update on our finances - dues are due - pay now!
• Sergeant at Arms - John Zone collected happy dollars - $108

Our next meeting is Thursday, October 11 at Cafe Madrid.

Wish list for Sunnyvale Neighborhood Center

·         2- 8 foot conference tables (96" x 18") http://www.lifetime.com/tableschairs/rectangular/8-foot-conference

·         4- 6 foot tables (72” x 18”) http://www.lifetime.com/tableschairs/rectangular/6-foot-conference/80176

·         Benches (or chairs if no benches)

·         5 stackable chairs for welcome area

·         Three recycling bins

·         Desk for coordinator’s office

·         One Couch for welcome area

·         Three window unit Air Conditioners

·         One or two bookshelves

·         Three small trash cans

·         Four clocks

·         One large laminated blank calendar

·         4-6 computers

·         Hole punchers, paper cutter

·         Tape, staples, scissors, copy paper, colored paper, binders, pocket folders, binder clips, paper clips, mouse pads

·         Two White Boards/markers/erasers

·         Fan

·         Plug covers

·         Cupboard locks

·         Calendars for each room

·         Four fire extinguishers

·         Five comprehensive first aid kits

·         Art supplies: lots of crayons, markers, pencils, paper, rulers, scissors

·         Educational toys and games

·         Books (adult and children’s books)

·         3 world maps

·         2 U.S. maps

·         Toilet paper

·         Hand Sanitizer

·         Paper towel dispensers for bathrooms

·         Vacuum

·         Rags and sponges

·         Mop and bucket

·         Toilet bowl brush

·         Curtains for each window

·         Dishcloths, sponges, dish soap

·         Plates, bowls, cups & mugs for staff and volunteers

·         Coffee, tea, and sugar

·         Water filter or dispenser