Business Meeting Minutes June 20, 2019

Business Meeting Minutes – June 20, 2019

Members in attendance:  Joe Balstaedt, Jayne Barnett, Chris Casper, Dave Chassé, Rose Defa, Ronda Eiting, Julie Jones, Frank Lilly, Justin Powell, Cody Rider, Laurie Summers-Pisani

Guests in attendance:  None

Business items:

1.       Call to order, Four-Way Test

2.       Committee Updates:

a.       Service – Rose

                                                i.      Summary report on service projects performed in the Rotary year:

a.       Service projects completed: 15

b.       Avg. participation: 11 members

c.       Value of members’ time contributed: $10,060

d.       Value of in-kind donations for service projects: $4,173

e.       Primary themes of projects:

                                                                                       i.      Food insecurity

                                                                                     ii.      Refugees

                                                                                   iii.      Disadvantaged women and children

                                              ii.      Hope Lodge – Thursday, June 27^th, 5:00 p.m. if you need to cook/prep.  We’ll be serving dinner from 6:00 – 8:00 p.m.  375 E. 100 South, SLC.  Please wear your RCMC T-Shirt!!! 

Other Business items:

1.       Wine Into Water Date 2019 will be Thursday, September 19^th, 5:30-8:00 p.m.  Grant opportunity:  Help Midvale Rotary Club with their Uganda project. 

Much of the 20 June meeting was spent planning the Wine Into Water event.  Some key discussions:

a.       The event theme will be “Harnessing Water for Sustainable Life”, and the wine theme will be “Worldwide Wines”.

b.       It was suggested that each member of our club buy a number of tickets to WiW up-front, then sell or give them to friends/family/associates.  We settled on 4 tickets/member as the minimum expectation (so each member is requested to purchase a minimum of 4 tickets to sell or give away).  Of course, if you want to buy 20 tickets, more power to ya!  😊

c.       We’ll have an opportunity drawing for gift baskets to raise additional funds.  So please bring (donate) some nice wines to business meetings from here forward!  Ronda will be collecting them.

d.       We’ll shoot to match last year’s attendance: 220 people.

e.       Ticket price will remain unchanged from last year ($60/person).

f.        We’ll order about the same amount of food from UT Food Services, and supplement that with home cooking by our members.  We’ll need 15 people to each bring a dish for 50 guests.  If you feel motivated to bring food, please coordinate with Erica.

g.       Committee chairpersons were assigned to members at the meeting (including tacit assignments for members not in attendance – it takes a village!).  Someone will be in touch with you if you’ve been assigned a chair position):

1.       Fundraiser Chair – Justin Powell

2.       Task Chair – John Haglund

3.       Beverage Chair – Chris Casper

4.       RSVP Chair – Rose Defa

5.       Promotion Chair – Pearl Wright

6.       Check-in Chair – Jayne Barnett

7.       Food Chair – Erica Wolff

8.       Volunteer Chair – Dave Veenstra

9.       Program Chair – Frank Lilly

10.   Opportunity Drawing Chair – Ronda Eiting

11.   Set-up/Clean-Up Chair – Julie Jones

12.   Treasurer/Reconciliation Chair – Tim Jones/Joe Balstaedt

h.      Individual contributor assignments were tacitly made, too.  Please see attached sheet, and contact the appropriate committee chairperson listed above if you have questions/concerns.

2.       THANK YOU to the members who brought wine or other beverages to the meeting!

Upcoming Events

June 27th – Hope Lodge – 375 E. 100 South, SLC.  5:00 p.m. if you need to cook/prep.  Otherwise, 6:00-8:00 p.m.  – Will make a Mediterranean-style dinner and serve it to cancer patients and their families.

July 4^th – No meeting!

July 11^th – Business Meeting – 5:30 p.m. at Youthlinc Office (Brickyard Plaza), followed by Board Meeting at 6:30 p.m.

July 18^th – Social - Olympus Hills Bowling.  Details to be announced.