June 27, 2019 Dinner Service for Hope Lodge Guests

Business Meeting Minutes July 17, 2019

Rotary Club of Millcreek

Business Meeting

Minutes of July 17, 2019 5:30pm meeting at Beaumont Café

In attendance: Joe Ballsteadt, Jayne Barnett (Past President presiding), Rose Defa, Marty Gelman, John Hagland, Julie Jones, Susan Marks, Shannon Tilly, Erica Wolff, John Zone, Judy Zone

Guests: Doug Stelsing, Joe Ballsteadt’s sons

Announcements: Wine into Water is September 19, 2019 5:30-8:30pm at Tracy Aviary. Please be thinking of guests to invite and please remember and move forward on your event responsibilities. Check your email for updates.

Discussion:

1.       Susan Marks: Should we possibly partner with the Lion’s Club on a Millcreek Fourth of July celebration next year? Those assembled seemed open to the idea. Julie Jones might have a Lion’s Club contact.

2.       Judy Zone, who will be District Governor in 2021-2022, reminded members that the DG’s club is responsible for organizing District Conference in May of the Rotary Year. So Millcreek’s District Conference would be May 2022.

Judy said she has some initial thoughts but is open to ideas:

·         She’d like the Convention to happen somewhere in Millcreek – but is there a facility that can accommodate 200-250 people with possible breakouts? Please be thinking about that.

·         She would like this Convention to be an opportunity for the club to partner with Millcreek businesses and organizations, to raise the profile of our club and possibly attract new members through their involvement with the event.

·         She would like to have a service project, possibly with Millcreek Promise and/or Sunnyvale Center – or others – as a focus of the Convention.

·         She would like speakers on social issues – similar to what Scott Leckman did in May 2019. The issues can be linked to Rotary topics or causes, but not more lecture on Rotary programs directly.  High profile speakers are a draw, so be thinking.

·         Shannon offered to organize a hike in Millcreek Canyon on Saturday or Sunday morning. Most likely Sunday, as Saturday is a full day for District Conference, and most people ‘dress up’ for District Conference.

Judy also wants club members to be thinking if they would like to be involved in District positions, as they are available that year.

Adjourn to bowling at Olympus Hills Lanes.

Business Meeting Minutes June 20, 2019

Business Meeting Minutes – June 20, 2019

Members in attendance:  Joe Balstaedt, Jayne Barnett, Chris Casper, Dave Chassé, Rose Defa, Ronda Eiting, Julie Jones, Frank Lilly, Justin Powell, Cody Rider, Laurie Summers-Pisani

Guests in attendance:  None

Business items:

1.       Call to order, Four-Way Test

2.       Committee Updates:

a.       Service – Rose

                                                i.      Summary report on service projects performed in the Rotary year:

a.       Service projects completed: 15

b.       Avg. participation: 11 members

c.       Value of members’ time contributed: $10,060

d.       Value of in-kind donations for service projects: $4,173

e.       Primary themes of projects:

                                                                                       i.      Food insecurity

                                                                                     ii.      Refugees

                                                                                   iii.      Disadvantaged women and children

                                              ii.      Hope Lodge – Thursday, June 27^th, 5:00 p.m. if you need to cook/prep.  We’ll be serving dinner from 6:00 – 8:00 p.m.  375 E. 100 South, SLC.  Please wear your RCMC T-Shirt!!! 

Other Business items:

1.       Wine Into Water Date 2019 will be Thursday, September 19^th, 5:30-8:00 p.m.  Grant opportunity:  Help Midvale Rotary Club with their Uganda project. 

Much of the 20 June meeting was spent planning the Wine Into Water event.  Some key discussions:

a.       The event theme will be “Harnessing Water for Sustainable Life”, and the wine theme will be “Worldwide Wines”.

b.       It was suggested that each member of our club buy a number of tickets to WiW up-front, then sell or give them to friends/family/associates.  We settled on 4 tickets/member as the minimum expectation (so each member is requested to purchase a minimum of 4 tickets to sell or give away).  Of course, if you want to buy 20 tickets, more power to ya!  😊

c.       We’ll have an opportunity drawing for gift baskets to raise additional funds.  So please bring (donate) some nice wines to business meetings from here forward!  Ronda will be collecting them.

d.       We’ll shoot to match last year’s attendance: 220 people.

e.       Ticket price will remain unchanged from last year ($60/person).

f.        We’ll order about the same amount of food from UT Food Services, and supplement that with home cooking by our members.  We’ll need 15 people to each bring a dish for 50 guests.  If you feel motivated to bring food, please coordinate with Erica.

g.       Committee chairpersons were assigned to members at the meeting (including tacit assignments for members not in attendance – it takes a village!).  Someone will be in touch with you if you’ve been assigned a chair position):

1.       Fundraiser Chair – Justin Powell

2.       Task Chair – John Haglund

3.       Beverage Chair – Chris Casper

4.       RSVP Chair – Rose Defa

5.       Promotion Chair – Pearl Wright

6.       Check-in Chair – Jayne Barnett

7.       Food Chair – Erica Wolff

8.       Volunteer Chair – Dave Veenstra

9.       Program Chair – Frank Lilly

10.   Opportunity Drawing Chair – Ronda Eiting

11.   Set-up/Clean-Up Chair – Julie Jones

12.   Treasurer/Reconciliation Chair – Tim Jones/Joe Balstaedt

h.      Individual contributor assignments were tacitly made, too.  Please see attached sheet, and contact the appropriate committee chairperson listed above if you have questions/concerns.

2.       THANK YOU to the members who brought wine or other beverages to the meeting!

Upcoming Events

June 27th – Hope Lodge – 375 E. 100 South, SLC.  5:00 p.m. if you need to cook/prep.  Otherwise, 6:00-8:00 p.m.  – Will make a Mediterranean-style dinner and serve it to cancer patients and their families.

July 4^th – No meeting!

July 11^th – Business Meeting – 5:30 p.m. at Youthlinc Office (Brickyard Plaza), followed by Board Meeting at 6:30 p.m.

July 18^th – Social - Olympus Hills Bowling.  Details to be announced.

Business Meeting Minutes June 6, 2019

Business Meeting Minutes – June 6, 2019

Members in attendance:  Jayne Barnett, Linda Book, Denise Chasse, Rose Defa, Julie Jones, Tim Jones, Susan Marks, Justin Powell, Laurie Summers-Pisani, Shannon Tilly, Erica Wolff

Guests in attendance:  Chris Cochella

Business items:

1.       Call to order, Four-Way Test

2.       Committee Updates:

a.       Service – Rose – Hope Lodge – Thursday, June 27^th, 5:00 p.m. if you need to cook/prep.  Dinner will be served from 6:00 – 8:00 p.m.  375 E. 100 South, SLC.  Please wear your RCMC T-Shirt!!!

b.       Social – Shannon/Erica – June 15^th - Hike in Millcreek Canyon.  Meet at Shannon’s house at 7:30 a.m. (continental breakfast), 3584 E. 3800 South, SLC. Park in the street in front of Shannon’s house – the “No Parking” signs were put up so no one else will park there! 😊

c.       Membership – Jane is working on a few potential members. 

d.       Treasurer – Tim – Everything’s good. 

Other Business items:

1.       District Grant – The 1^st Lego League at Millcreek Elementary School – An after-school program that involves the use of computers, robotics and basic engineering.  Our budget for the project will be ~$1800-$2000.

2.       Committee Positions for 2019/2020 – Jayne said we should “get involved!”

3.       Optional service project – Julie Jones – Diaper Drive.  Our club will donate $500. Project is collecting diapers, wipes and baby formula to help transition people out of homelessness.  If you want to make a personnel contribution of goods, please bring them to Shannon’s on June 15^th (the day of the hike).

4.       2019/2020 Installation Dinner – August 8^th at Café Niche – details to follow.

5.       Wine in to Water Date 2019 will be Thursday, September 19^th.  Grant opportunity:  Help Midvale Rotary Club with their Uganda project.

6.       May Polio Pig total: $158.77.

7.       Anyone who would like to step-up and order the food for our business meetings: please contact Jayne or Justin.

8.       THANK YOU to the members who brought wine or other beverages to the meeting

Upcoming Events

June 15^th – Hike in Millcreek Canyon – See details above.

June 20^th – Business Meeting 5:30 PM – Youthlinc Office 1166 E. Brickyard Rd.

June 27th – Hope Lodge – 375 E. 100 South, SLC.  5:00 p.m. if you need to cook/prep.  Otherwise, 6:00-8:00 p.m.  – Will make a Mediterranean-style dinner and serve it to cancer patients and their families.

July 18^th – Social - Olympus Hills Bowling.  Details to be announced.

House of Hope

In celebration of Mother’s Day, we teamed up with the House of Hope to supply and make fun and useful gift bags of personal care items for participants in their program.   Having worked up appetites on the festive production line, we followed up with dinner at Cucina.

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The Burrito Project - Service with a Smile

For our May 2019 service project, we teamed up with Rico Cocina to build tasty, warm burritos and deliver them to some homeless friends in neighboring areas.  This is our second year of participation and it’s a club favorite!

Business Meeting Minutes - May 16, 2019

Members in attendance:  Joe Ballstaedt, Jayne Barnett, Dave Chasse, Denise Chasse, Rose Defa, John Hagland, Susan Marks, Justin Powell, Laurie Summers-Pisani, Erica Wolff

Business items:

1.       Call to order, Four-Way Test

2.       Committee Updates:

a.       Service – Rose - Burrito Project – Thursday, May 23^rd, 5:30 p.m. (be there by 5:15 if you want to roll-up burritos!) – 545 West 700 South, SLC.  Please wear your RCMC T-Shirt!!!

b.       Social – Shannon/Erica – Thursday, May 23^rd - Dinner at Rio Grande Café – 270 S. Rio Grande St., SLC immediately following Burrito Project (6:30ish)

c.       Membership – Ronda – Keep recruiting members!!! (Brian Rollo resigning from club as of

June 30^th)

d.       Treasurer Update – Tim – Jayne passed-out a treasurer report that Tim provided her.

3.       U40 Citation for Clubs – A six-month period where clubs participate in a trial of suggested ideas to find and retain members under the age of 40.  See separate sheet for details. 

4.       Members: please bring wine or non-alcoholic beverages to business meetings to share.  Thank you!

5.       Wine in to Water Date 2019 will be Thursday, September 19^th

6.       Polio Pig – April and May total: $107.08

Upcoming Events

May 23^rd – Service/Social 5:30 PM – Burrito Project 545 West 700 So, SLC UT 84101 – Dinner to follow at Rio Grande Café – 270 S. Rio Grande St. SLC UT 84101

June 6^th – Business/Board Meetings 5:30 PM – Youthlinc Office – 1166 E. Brickyard Rd.

June 15^th – Hike in Millcreek Canyon – Details to follow

June 20^th – Business Meeting 5:30 PM - 1166 E. Brickyard Rd.

June 27th – Hope Lodge – Will make a Mediterranean-style dinner and serve it to cancer patients and their families.  Sign-up sheet will be sent out.